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remote_volunteering [2021/09/07 12:48] mn1a [Equipment] |
remote_volunteering [2022/08/02 09:33] mn1a [Virtual recruiting boards] |
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- | ====== Introduction | + | = Introduction = |
- | Remote volunteering can be a great way to increase output, find potential volunteers with a variety of skills | + | Remote volunteering can be an excellent |
- | ===== Preparations | + | = Preparations = |
- | In general, preparations for a remote volunteer program involve | + | In general, preparations for a remote volunteer program involve creating applicable documentation, and identifying/ |
- | ==== Documentation | + | == Documentation === |
=== Volunteer application === | === Volunteer application === | ||
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=== Volunteer assessment materials === | === Volunteer assessment materials === | ||
* Assessments can be created easily for remote narrators, monitors/ | * Assessments can be created easily for remote narrators, monitors/ | ||
- | * For more information, | + | * For more information, |
=== Volunteer timesheet === | === Volunteer timesheet === | ||
* Excel/other spreadsheet with columns for volunteer name, date, book title, and start and end times. | * Excel/other spreadsheet with columns for volunteer name, date, book title, and start and end times. | ||
=== Training resources === | === Training resources === | ||
- | * Written or video documentation on how to complete | + | * Written or video documentation on completing |
- | * Ideally, training resources | + | * Ideally, training resources |
* Links to helpful/ | * Links to helpful/ | ||
- | * Collecting feedback from volunteers able to achieve good quality recordings at home can be an effective way to get extra information | + | * Collecting feedback from volunteers able to achieve good quality recordings at home can be an effective way to identify new and effective strategies, |
=== NLS specifications === | === NLS specifications === | ||
* [[ https:// | * [[ https:// | ||
- | * In addition to being a great resource for general considerations (especially | + | * In addition to being a great resource for general considerations (especially |
- | ==== Equipment | + | == Equipment == |
=== Computers/ | === Computers/ | ||
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* [[ https:// | * [[ https:// | ||
* [[ https:// | * [[ https:// | ||
- | * [[ https:// | ||
- | * For libraries without access to computers to lend to volunteers, ability to use personal equipment can also be set as a condition of remote volunteering. | + | * The use of personal equipment can also be set as a condition of remote volunteering. |
=== Handheld recorders === | === Handheld recorders === | ||
* Handheld recorders can be a good way to enable volunteers without computers, or who are not comfortable with using computers, to participate. | * Handheld recorders can be a good way to enable volunteers without computers, or who are not comfortable with using computers, to participate. | ||
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* [[ https:// | * [[ https:// | ||
=== USB microphones === | === USB microphones === | ||
- | * As many potential volunteers may have access to computers, the internet, and a quiet space to record, providing them with a computer may not be necessary. However, the microphones that volunteers have access to may cause sound quality issues. While many handheld recorders can work as external microphones/ | + | * As many potential volunteers may have access to computers, the internet, and a quiet space to record, providing them with a computer may not be necessary. However, the microphones that volunteers have ready access to may cause sound quality issues. While many handheld recorders can work as external microphones/ |
- | * As some USB microphones also have built-in headphone jacks, there is a potential to set-up a single board computer with a small LCD screen and perform settings to enable volunteers to record using a small-sized computer workstation. | + | |
* [[ https:// | * [[ https:// | ||
* [[ http:// | * [[ http:// | ||
=== Volunteer server === | === Volunteer server === | ||
- | * Microsoft SharePoint servers are very easy to use and can be set up and maintained by IT staff. However, as they are not designed to be used with larger files, they require some extra considerations. For more information, | + | * Microsoft SharePoint servers are very easy to use and can be set up and maintained by IT staff. However, as they are not designed to be used with larger files, they require some extra considerations. For more information, |
* For libraries with the necessary resources, setting up a designated server could allow for more customization, | * For libraries with the necessary resources, setting up a designated server could allow for more customization, | ||
- | ===== Recruiting | + | = Recruiting = |
There are two primary methods for recruiting: in-person and virtual. | There are two primary methods for recruiting: in-person and virtual. | ||
- | ==== In-person (On-site visits, Zoom meetings, etc.) ==== | + | == In-person (On-site visits, Zoom meetings, etc.) == |
- | * Often, local organizations, | + | * Local organizations, |
- | ==== Virtual recruiting boards==== | + | == Virtual recruiting boards == |
- | * Many free/ | + | * Many free/ |
- | * While virtual recruiting services allow a great deal of coverage, it may be a good idea to speak with your HR department prior to creating a listing. In some cases, volunteers who apply may not be eligible | + | * While virtual recruiting services allow a great deal of coverage, it may be advisable |
- | ===== Training | + | = Training = |
Making documentation on core processes (written, or video contents) available online can be a good way to introduce potential volunteers to work to be performed for each role, and enable current volunteers to access tutorials easily. | Making documentation on core processes (written, or video contents) available online can be a good way to introduce potential volunteers to work to be performed for each role, and enable current volunteers to access tutorials easily. | ||
* [[ https:// | * [[ https:// | ||
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As some volunteers may need additional support, quick, focused tutorial videos or documentation can be created and uploaded to individual volunteer directories on the server. Once a resource has been created, it can be distributed to other volunteers who encounter the same issue, or used as the basis for creating more formalized contents. | As some volunteers may need additional support, quick, focused tutorial videos or documentation can be created and uploaded to individual volunteer directories on the server. Once a resource has been created, it can be distributed to other volunteers who encounter the same issue, or used as the basis for creating more formalized contents. | ||
- | ===== File and data exchange | + | = File and data exchange = |
File and data exchange involve both physical and procedural considerations. | File and data exchange involve both physical and procedural considerations. | ||
- | ==== Physical considerations | + | == Physical considerations == |
=== Internet access === | === Internet access === | ||
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* For volunteers without computer, a library-supplied computer/ | * For volunteers without computer, a library-supplied computer/ | ||
- | ==== Procedural considerations | + | == Procedural considerations == |
=== Guidelines by file format === | === Guidelines by file format === | ||
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- | ===== Accessibility-related considerations | + | = Accessibility-related considerations = |
While the previous sections provide an overview of important general considerations, | While the previous sections provide an overview of important general considerations, | ||