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-Regional Chair Meeting+===== Conference Chairs Meeting, October 22, 2014 ===== 
 +Recorded by: Debbi MacLeod\\
  
-October 22, 2014 - 2:30 p.m EDT, 1:30 CDT, 12:30 MDT, 11:30 PDT.+**NLS Staff Present:**\\
  
-NLS staff present: Steve Prine, Vickie Collins, Michael Martys, Richard Smith, Meredith Beckhardt, Joy Bolluyt, Joel Phillips, Alice O’Reily, Neil Bernstein+**Richard Smith**, Chief, Network Division\\ 
 +**Steve Prine**, Assistant Chief, Network Division\\ 
 +**Vickie Collins**, Head, Network Services Section\\  
 +**Michael Martys**, Automation Officer\\ 
 +**Meredith Beckhardt**, Head, Reference Section\\ 
 +**Joy Bolluyt**, Head, Production Control Section\\ 
 +**Joel Phillips**, Assistant Head, Production Control Section\\ 
 +**Alice O’Reily**, Assistant to the Chief, Materials Development Division\\ 
 +**Neil Bernstein**, Research and Development Officer\\
  
- +**Network Chairs:**\\ 
 +\\ 
 +**Sharon Ruda**, Midlands Conference\\ 
 +**Adam Szczepaniak**, Northern Conference\\ 
 +**Barbara Penegor**, Southern Conference (for Craig Hayward)\\ 
 +**Debbi MacLeod**, Western Conference\\ 
 +\\ 
 +**NLS Updates:** Wednesday night there was a music jazz concert in Jefferson building featuring a patron of the music service. Dignitaries were there and it was a good opportunity to feature the service.\\
  
-Chairs:  Sharon Ruda (Midlands), Adam Szczepaniak (Northern), Barbara Penegor in for Craig Hayward (Southern), Debbi MacLeod (Western)+**NLS Reminders:**\\
  
-Recorded by: Debbi MacLeod+Survey for cartridges: 46 are completed so far and closes on Friday so please complete if you haven’t done so already.\\
  
- +Readership & Circulation stats due by Nov 6th.\\
  
-From NLS:+New URL’s for PIC’s & network services database listed in the Op alert 14-73. https://nls.us.baesystems.com/pics.html\\
  
-Wednesday night there was a music jazz concert in Jefferson building featuring a patron of the music service. Dignitaries were there and it was a good opportunity to feature the service.+KY moved to Web READS on Friday and is now using PIMMS. If there are no problems, NLS will convert the next 2 READS libraries. NLS expressed appreciation to KY for the amount of work that they contributed to the effort.\\
  
- +**Conference Chair Questions and Issues:**\\
  
-Reminders:+**Western:** When will mailcards for XESS be ready?\\
  
-Survey for cartridges:  46 are completed so far and closes on Friday so please complete if you haven’t done so already.+**NLS Response:** Received a partial shipment of cards today so figuring out how each library will receive enough cards to get started. They are yellow.\\
  
- +**Western:** Part of our request for replacement blue mailing containers was filled by Multistate Center East.  When will blue boxes be available again from MSCW?  Will there be a limit on how many can be requested?\\
  
-Readership & Circulation stats due by Nov 6th+**NLS Response:** Will have firm answer next week. East is fulfilling all requests at the moment – limit is 50 per request. NLS will be getting more for the West.\\
  
-New URL’s for PIC’s & network services database listed in the Op alert 14-73. https://nls.us.baesystems.com/pics.html+**Western:** Will mailing containers accompany (or be available separately) for peach-colored cartridges to be made available in the near future for network duplication use? Can these cartridges be used for the duplication of local as well as national productions?\\
  
- +**NLS Response:** Yes, the blue ones will be available. There is not another color. The regional libraries can determine how they are used. There will be best practices issued on how these cartridges are being used by the network.\\
  
-KY moved to Web READS on Friday and is now using PIMMS. If there are no problems, NLS will convert the next 2 READS libraries. NLS expressed appreciation to KY for the amount of work that they contributed to the effort.+**Western:** Does NLS provide guidelines for the cataloging (and circulation count) of cartridges holding multiple titles?\\
  
- +**NLS Response:** NLS can’t provide this answer. Local decision based on library & ILS.\\
  
-Conference chairs question and issues:+**Western:** At the last telephone conference (September 24) Richard said that 2,700 new titles are being issued in 2014 of which 700 are commercially originated. Is this accurate? Also, in addition to most of the commercially originated titles not being rated, are their other characteristics (e.g. multiple voices, special effects, absence of bibliographies) that differentiate these books from standard NLS productions?\\
  
-West Question: When will mailcards for XESS be ready?+**NLS Response:** ~1,000 commercial titles and ~ 2,000 NLS books. Only unrated aspect can be discovered in the annotation. All the other issues can’t be determined without listening to the book. BARD will list multiple narrators if there are some. What are the differences between NLS & commercial recordings – is this the question? NLS will work on the answer to this question and provide it to the network.\\
  
- +**Western:** Why did NLS not match the color of the cartridges with the containers so it would be easier for the patrons? With so many colors & containers it is getting confusing.\\
  
-NLS answer: Received a partial shipment of cards today so figuring out how each l+**NLS Response:** Good point on how NLS could have done it but no one anticipated the number of colors in the beginning. NLS was going for library ease in managing all the different colors and not patrons. Don’t want mint and peach cartridges coming back in recall.\\
  
-ibrary will receive enough cards to get started. They are yellow.+**Western:** The BARD Mobile app update was supposed to be released in September. Was it? How will it be updated for iOS8?\\
  
- +**NLS Response:** Update is not available as there was unfortunate timing with FFY end and the software update to iOS8. The software changes for iOS7 are complete. NLS wants to include the bug fixes for iOS8. NLS is working with the developers to get update out quickly. They have the features list for the next update. Given that Apple releases new software in the fall at the FFY end, this has presented a problem. So the current plan is to provide a maintenance release in the fall and feature release during the spring. The good news with the bugs in accessibility features is that Apple is contacting NLS so they are now having a dialog.\\
  
-West Question: Part of our request for replacement blue mailing containers was filled by Multistate Center East.  When will blue boxes be available again from MSCW?  Will there be a limit on how many can be requested?+**Midlands:** In regards to the cartridge survey that NLS sent out last week. Will NLS provide a steady supply of print/braille labels? This a major concern in the network with individual libraries going out on their own to purchase labels.\\
  
- +**NLS Response:** No answer now – maybe next week – Good question and we need to figure this out.\\
  
-NLS answer: Will have firm answer next week. East is fulfilling all requests at the moment – limit is 50 per request. NLS will be getting more for the West.+**Midlands:** Is this a one-time cartridge supplement from NLS?\\
  
- +**NLS Response:** Yes, a one-time deal. A remote possibility there may be another but don’t count on this.\\
  
-West Question: Will mailing containers accompany (or be available separately) for peach-colored cartridges to be made available in the near future for network duplication use? Can these cartridges be used for the duplication of local as well as national productions?+**Midlands:** Would the permanent copies from the MSC program change?\\ 
  
- +**NLS Response:** No.\\
  
-NLS answer: Yes, the blue ones will be available. There is not another color. The regional libraries can determine how they are used. There will be best practices issued on how these cartridges are being used by the network.+**Midlands:** Is there warranty for defective cartridges received from NLS?\\
  
- +**NLS Response:** If there is a problem, send it back to NLS. Probably can’t be replaced. More details next week.\\
  
-West Question: Does NLS provide guidelines for the cataloging (and circulation count) of cartridges holding multiple titles?+**Midlands:** When will the recall numbers for 2015 be out?\\
  
- +**NLS Response:** Digital recall numbers for 2015 will be available – will be the same as 2014 with a slight possibility they could be less. There is a contracting situation that may not require the same number.\\
  
-NLS answer: NLS can’t provide this answer. Local decision based on library & ILS.+**Northern:** Is Web Reads deployed and at what sites?\\
  
-West Question:   At the last telephone conference (September 24) Richard said that 2,700 new titles are being issued in 2014 of which 700 are commercially originated. Is this accurate? Also, in addition to most of the commercially originated titles not being rated, are their other characteristics (e.g. multiple voices, special effects, absence of bibliographies) that differentiate these books from standard NLS productions?+**NLS Response:** KY is up and running.\\
  
- +**Northern:** Are they still in Test with PIMMS?\\
  
-NLS answer: ~1,000 commercial titles and ~ 2,000 NLS books. Only unrated aspect can be discovered in the annotation. All the other issues can’t be determined without listening to the book. BARD will list multiple narrators if there are some. What are the differences between NLS & commercial recordings – is this the question? NLS will work on the answer to this question and provide it to the network.+**NLS Response:** Yes.\\
  
- +**Northern:** What commercial publishers is NLS getting material from?\\
  
-West Question: Why did NLS not match the color of the cartridges with the containers so it would be easier for the patrons? With so many colors & containers it is getting confusing.+**NLS Response:** Hachette, Random House/Penguin, Scholastic & Westin Woods, Audible\\
  
- +**Northern:** Patron has issues with the music selections still being on cassette.\\
  
-NLS answer: Good point on how NLS could have done it but no one anticipated the number of colors in the beginning. NLS was going for library ease in managing all the different colors and not patrons. Don’t want mint and peach cartridges coming back in recall.+**NLS Response:** Most selections in music are still on cassette as well as foreign language. They will be moved to digital – the long term goal is to move everything we can but there is no hard timeframe.\\
  
- +**Northern:** Going back to multiple titles on cartridges – many patrons are resistant to having more than one title on a cartridge. How did that transition work in MO?\\
  
-West Question: The BARD Mobile app update was supposed to be released in September. Was it? How will it be updated for iOS8?+**NLS Response:** Richard said time. It is an issue of getting used to the bookshelf. MOC has helped this transition.\\
  
- +**Southern:** Periodically there have been delays with Potomac Talking Books adding titles to PICS for book delivery verification. Books can pile up for a week or so before they show up as even shipped. We are wondering what the workflow is for books at the recording studios who record the books, that they can mail it without it actually being marked as shipped.\\
  
-NLS Answer: Update is not available as there was unfortunate timing with FFY end and the software update to iOS8. The software changes for iOS7 are complete. NLS wants to include the bug fixes for iOS8. NLS is working with the developers to get update out quickly. They have the features list for the next update. +**NLS Response:** This is a known issue that Potomac is slow to ship material. NLS will review Potomac’s workflow with them to address the issues.\\
- +
-  +
- +
-Given that Apple releases new software in the fall at the FFY end, this has presented a problem. So the current plan is to provide a maintenance release in the fall and feature release during the spring. +
- +
-  +
- +
-The good news with the bugs in accessibility features is that Apple is contacting NLS so they are now having a dialog.  +
- +
-  +
- +
-Midlands Question: In regards to the cartridge survey that NLS sent out last week. Will NLS provide a steady supply of print/braille labels? This a major concern in the network with individual libraries going out on their own to purchase labels. +
- +
-  +
- +
-NLS answer:  no answer now – maybe next week – Good question and we need to figure this out +
- +
-  +
- +
-Midlands Question: Is this a one-time cartridge supplement from NLS? +
- +
-  +
- +
-NLS answer:  Yes, a one-time deal. A remote possibility there may be another but don’t count on this. +
- +
-  +
- +
-Midlands Question: Would the permanent copies from the MSC program change?  +
- +
-  +
- +
-NLS answer:  No +
- +
-  +
- +
-Midlands Question: Is there warranty for defective cartridges received from NLS? +
- +
-  +
- +
-NLS answer:  If there is a problem, send it back to NLS. Probably can’t be replaced. More details next week. +
- +
-  +
- +
-Midlands Question: When will the recall numbers for 2015 be out? +
- +
-  +
- +
-NLS answer:  Digital recall numbers for 2015 will be available – will be the same as 2014 with a slight possibility they could be less. There is a contracting situation that may not require the same number. +
- +
-  +
- +
-North Question: Is Web Reads deployed and at what sites? +
- +
-  +
- +
-NLS answer:   KY up and running +
- +
-  +
- +
-North Question: Are they still in Test with PIMMS? +
- +
-  +
- +
-NLS answer:  Yes +
- +
-  +
- +
-North: What commercial publishers is NLS getting material from? +
- +
-Hachette, Random House/Penguin, Scholastic & Westin Woods, Audible +
- +
-  +
- +
-North: Patron has issues with the music selections still being on cassette. +
- +
-  +
- +
-NLS Answer: Most selections in music are still on cassette as well as foreign language. They will be moved to digital – the long term goal is to move everything we can but there is no hard timeframe.  +
- +
-  +
- +
-North: Going back to multiple titles on cartridges – many patrons are resistant to having more than one title on a cartridge. How did that transition work in MO? +
- +
-  +
- +
-NLS answer: Richard said time. It is an issue of getting used to the bookshelf. MOC has helped this transition. +
- +
-  +
- +
-South Question:  Periodically there have been delays with Potomac Talking Books adding titles to PICS for book delivery verification. Books can pile up for a week or so before they show up as even shipped.  We are wondering what the workflow is for books at the recording studios who record the books, that they can mail it without it actually being marked as shipped. +
- +
-  +
- +
-NLS answer: This is a known issue that Potomac is slow to ship material. NLS will review Potomac’s workflow with them to address the issues. +
- +
-  +
- +
-Reminders: see above+
conference_chairs_meeting_october_22_2014.1438271056.txt.gz · Last modified: 2015/07/30 11:44 by admin

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